[{"data":1,"prerenderedAt":670},["ShallowReactive",2],{"tutorials-list":3},[4,151,348,503],{"id":5,"title":6,"body":7,"description":138,"draft":139,"extension":140,"icon":141,"meta":142,"minutes":143,"navigation":144,"order":145,"path":146,"seo":147,"shot":148,"stem":149,"__hash__":150},"tutorials\u002Ftutorials\u002Fgetting-started.md","Set Milesheet up in five minutes",{"type":8,"value":9,"toc":130},"minimark",[10,14,19,31,34,50,53,57,63,83,90,93,97,100,109,113,116],[11,12,13],"p",{},"You do not have to set everything up before you drive. Milesheet works out of the box; this gets the three things right that make everything afterwards easier.",[15,16,18],"h2",{"id":17},"_1-add-your-car","1. Add your car",[11,20,21,22,26,27,30],{},"Open ",[23,24,25],"strong",{},"Settings → Vehicles"," and tap the ",[23,28,29],{},"+"," button. The name is the only thing you have to fill in — \"Van\", \"Daily driver\", whatever you call it.",[11,32,33],{},"Two fields are worth a moment:",[35,36,37,44],"ul",{},[38,39,40,43],"li",{},[23,41,42],{},"Fuel economy (mpg)"," gives you cost estimates immediately. Do not agonise over it: once you have logged two full tanks, Milesheet replaces it with the figure your car actually returns.",[38,45,46,49],{},[23,47,48],{},"Number plate"," shows on your statements, which is exactly what an accountant wants to see against a claim.",[11,51,52],{},"If you drive more than one vehicle, add them all now. Each keeps its own economy, running costs and photo, and you pick which one a trip belongs to when you record it.",[15,54,56],{"id":55},"_2-decide-how-drives-start","2. Decide how drives start",[11,58,21,59,62],{},[23,60,61],{},"Settings → Tracking",". There are three choices for departure detection:",[35,64,65,71,77],{},[38,66,67,70],{},[23,68,69],{},"Off"," — you press Start yourself. Nothing runs in the background.",[38,72,73,76],{},[23,74,75],{},"Remind me"," — when you drive away from where you parked, you get a notification asking whether to record.",[38,78,79,82],{},[23,80,81],{},"Auto-record"," — Milesheet starts recording on its own and stops once you have been still for a few minutes.",[11,84,85,86,89],{},"Auto-record is the one that makes a mileage log stop being a chore, and it needs ",[23,87,88],{},"\"Allow all the time\""," location. That is worth understanding rather than just tapping through: the app has to notice you leaving while it is closed, which is only possible with that permission. Nothing is uploaded — there is no server to upload to.",[11,91,92],{},"On Android, expect the start to lag a minute or two behind you setting off. The system batches geofence checks to save battery and there is no way around it.",[15,94,96],{"id":95},"_3-take-a-drive","3. Take a drive",[11,98,99],{},"Whichever mode you chose, drive somewhere. When you get back, the Track tab will show the journey, or the Trips tab will list it.",[11,101,102,103,108],{},"That is the whole setup. The next thing to learn is ",[104,105,107],"a",{"href":106},"\u002Ftutorials\u002Fsorting-trips","sorting trips",", which is where the time actually goes.",[15,110,112],{"id":111},"while-you-are-here","While you are here",[11,114,115],{},"Two optional things that pay off later:",[35,117,118,124],{},[38,119,120,123],{},[23,121,122],{},"Settings → Fuel & fill-ups"," — log a fill-up next time you are on a forecourt. Two full tanks with odometer readings and Milesheet knows your real MPG.",[38,125,126,129],{},[23,127,128],{},"Settings → Export & sync"," — point backups at iCloud Drive or a folder. Your data lives only on this phone, so a backup is the only thing standing between you and a lost year.",{"title":131,"searchDepth":132,"depth":132,"links":133},"",2,[134,135,136,137],{"id":17,"depth":132,"text":18},{"id":55,"depth":132,"text":56},{"id":95,"depth":132,"text":96},{"id":111,"depth":132,"text":112},"Add your car, choose how drives get recorded, and take the first journey. Everything else can wait.",false,"md","i-lucide-rocket",{},5,true,10,"\u002Ftutorials\u002Fgetting-started",{"title":6,"description":138},"track","tutorials\u002Fgetting-started","yn4Z343tMCAhNqFqs60wHeI_BGoc6c3vRiKwcAXTAow",{"id":152,"title":153,"body":154,"description":339,"draft":139,"extension":140,"icon":340,"meta":341,"minutes":342,"navigation":144,"order":343,"path":106,"seo":344,"shot":345,"stem":346,"__hash__":347},"tutorials\u002Ftutorials\u002Fsorting-trips.md","Sort a week of driving in under a minute",{"type":8,"value":155,"toc":332},[156,159,163,170,184,191,195,202,209,212,242,249,253,256,265,275,279,282,295,309,313],[11,157,158],{},"Recording drives is the easy half. The half that makes people give up on mileage logs is deciding, weeks later, which of them were work. Milesheet is built so that job takes seconds.",[15,160,162],{"id":161},"swiping","Swiping",[11,164,165,166,169],{},"Open the ",[23,167,168],{},"Classify"," tab. Each card is one drive, replaying its route on the map so you actually remember it.",[35,171,172,178],{},[38,173,174,177],{},[23,175,176],{},"Swipe right"," for business",[38,179,180,183],{},[23,181,182],{},"Swipe left"," for personal",[11,185,186,187,190],{},"A coloured band confirms what you did, with an ",[23,188,189],{},"Undo"," if your thumb went the wrong way. The same swipes work on rows in the Trips tab.",[15,192,194],{"id":193},"make-it-sort-itself","Make it sort itself",[11,196,197,198,201],{},"This is the part worth doing once. Open ",[23,199,200],{},"Settings → Locations",".",[11,203,204,205,208],{},"Under ",[23,206,207],{},"Spotted in your trips",", Milesheet lists places you keep going, worked out from where your journeys start and end. Tag one and every future trip there arrives with the answer already suggested.",[11,210,211],{},"The tags are:",[35,213,214,220,226,236],{},[38,215,216,219],{},[23,217,218],{},"Business"," — a client, a site, a supplier. Travel here is claimable.",[38,221,222,225],{},[23,223,224],{},"Personal"," — the gym, your mother's, the supermarket.",[38,227,228,231,232,235],{},[23,229,230],{},"Home"," and ",[23,233,234],{},"Workplace"," — see below, these two are special.",[38,237,238,241],{},[23,239,240],{},"Ignore"," — save the place with no opinion, so it stops being suggested.",[11,243,244,245,248],{},"Once two or more trips match a tagged place, an ",[23,246,247],{},"Auto-sort"," button appears at the top of the Classify tab and files them all at once.",[15,250,252],{"id":251},"home-and-workplace-matter-for-tax","Home and Workplace matter for tax",[11,254,255],{},"HMRC does not let you claim ordinary commuting — the regular run between home and a permanent workplace. It is the single most common way a mileage claim goes wrong.",[11,257,258,259,261,262,264],{},"Tag your house as ",[23,260,230],{}," and your regular office as ",[23,263,234],{},", and Milesheet recognises those drives and keeps them out of your claim, with a note on the trip explaining why. They stay in your records; they just stop inflating a figure you would have to defend.",[11,266,267,268,272,273,201],{},"Do not tag a client site as Workplace. Travel to a ",[269,270,271],"em",{},"temporary"," workplace is claimable, so those should be ",[23,274,218],{},[15,276,278],{"id":277},"clearing-a-backlog","Clearing a backlog",[11,280,281],{},"Come back from a fortnight away and the deck can be long. Two shortcuts:",[35,283,284,289],{},[38,285,286,288],{},[23,287,247],{}," handles everything that matches a tagged place.",[38,290,291,294],{},[23,292,293],{},"Long-press any trip"," in the Trips tab to enter selection mode, tick as many as you like, then file or delete them together.",[11,296,297,298,301,302,305,306,308],{},"Selection follows what is on screen, so filter to ",[23,299,300],{},"Unclassified"," first, tap ",[23,303,304],{},"All",", then ",[23,307,218],{}," — a month of commuting, filed in three taps.",[15,310,312],{"id":311},"fixing-what-recorded-badly","Fixing what recorded badly",[11,314,315,316,319,320,323,324,327,328,331],{},"Open a trip and you can ",[23,317,318],{},"trim"," a route that ran on after you parked, ",[23,321,322],{},"split"," two errands recorded as one, ",[23,325,326],{},"merge"," a drive broken by a petrol stop, or ",[23,329,330],{},"link"," an out-and-back so the pair reads as one round trip. None of it is one-way.",{"title":131,"searchDepth":132,"depth":132,"links":333},[334,335,336,337,338],{"id":161,"depth":132,"text":162},{"id":193,"depth":132,"text":194},{"id":251,"depth":132,"text":252},{"id":277,"depth":132,"text":278},{"id":311,"depth":132,"text":312},"Swiping, tagging places so it sorts itself, and clearing a backlog in one go.","i-lucide-layers",{},4,20,{"title":153,"description":339},"classify","tutorials\u002Fsorting-trips","1t2WfIJPIQCEdWq2BZGqnhsONfHeVoQSwB1dncrBohE",{"id":349,"title":350,"body":351,"description":494,"draft":139,"extension":140,"icon":495,"meta":496,"minutes":342,"navigation":144,"order":497,"path":498,"seo":499,"shot":500,"stem":501,"__hash__":502},"tutorials\u002Ftutorials\u002Freal-mpg-and-fuel.md","Get your real MPG, and use it",{"type":8,"value":352,"toc":488},[353,356,360,368,391,394,398,405,408,434,437,441,444,464,467,471,474,485],[11,354,355],{},"The MPG on your car's brochure is a laboratory figure. The one that matters is what your car returns on your roads, and you can only know it by measuring.",[15,357,359],{"id":358},"logging-a-fill-up","Logging a fill-up",[11,361,362,364,365,367],{},[23,363,122],{},", then the ",[23,366,29],{}," button. You need three things:",[35,369,370,379,385],{},[38,371,372,231,375,378],{},[23,373,374],{},"Litres",[23,376,377],{},"total cost"," — straight off the pump receipt.",[38,380,381,384],{},[23,382,383],{},"Odometer"," — the important one. Without it a fill-up counts towards spending but not towards economy.",[38,386,387,390],{},[23,388,389],{},"Full tank"," — leave this on if you filled it to the brim.",[11,392,393],{},"Milesheet drops a pin where you are and names the station for you, so you rarely have to type anything but the numbers.",[15,395,397],{"id":396},"what-it-works-out","What it works out",[11,399,400,401,404],{},"Real MPG needs ",[23,402,403],{},"two full tanks with odometer readings",". That is not a limitation, it is how the measurement works: the distance between two brim-full fills, against the fuel it took to refill, is the only honest figure available.",[11,406,407],{},"Once you have it, the economy card shows:",[35,409,410,416,422,428],{},[38,411,412,415],{},[23,413,414],{},"Rolling MPG"," over the last five tanks, weighted by distance so a long motorway tank counts more than a short town one.",[38,417,418,421],{},[23,419,420],{},"A trend"," against your lifetime average, so you can see the winter dip or a dragging brake.",[38,423,424,427],{},[23,425,426],{},"Cost per mile",", worked out as litres-per-mile times what you actually paid.",[38,429,430,433],{},[23,431,432],{},"Best and worst tank",", with dates.",[11,435,436],{},"Partial fills are not wasted — their fuel is folded into the interval they belong to.",[15,438,440],{"id":439},"why-it-matters-beyond-curiosity","Why it matters beyond curiosity",[11,442,443],{},"Once Milesheet knows your real economy it prices every journey with it, rather than a stated figure. That shows up in three places:",[35,445,446,452,458],{},[38,447,448,451],{},[23,449,450],{},"Trip detail"," — estimated fuel used and cost for that drive, and cost per mile.",[38,453,454,457],{},[23,455,456],{},"Passenger splits"," — what your passengers actually owe you for the fuel.",[38,459,460,463],{},[23,461,462],{},"The calculator"," — the net figure on a job, after fuel.",[11,465,466],{},"A trip's cost line says which basis it used, so you always know whether you are looking at a measured figure or a stated one.",[15,468,470],{"id":469},"the-miles-you-forgot-to-log","The miles you forgot to log",[11,472,473],{},"Odometer readings do one more job: they are a check on your trip log.",[11,475,476,477,480,481,484],{},"If your odometer says 480 miles passed between two fill-ups and your trips only account for 350, then 130 miles went unrecorded — and unrecorded business miles cannot be claimed. Insights shows an ",[23,478,479],{},"Unlogged mileage"," card when it spots this, with an ",[23,482,483],{},"Add trip"," button that opens manual entry pre-filled with the distance and dated inside the gap.",[11,486,487],{},"It is deliberately quiet about small differences. Driveway shuffling and rounding are normal; a gap has to be both large enough and a real share of the distance before it says anything.",{"title":131,"searchDepth":132,"depth":132,"links":489},[490,491,492,493],{"id":358,"depth":132,"text":359},{"id":396,"depth":132,"text":397},{"id":439,"depth":132,"text":440},{"id":469,"depth":132,"text":470},"Logging fill-ups, what the economy card is telling you, and how it makes every trip cost honest.","i-lucide-fuel",{},30,"\u002Ftutorials\u002Freal-mpg-and-fuel",{"title":350,"description":494},"fuel","tutorials\u002Freal-mpg-and-fuel","e4pAo-D76ze6oE5W525sQ770gG4PchPOCJLeLD6N1Ac",{"id":504,"title":505,"body":506,"description":661,"draft":139,"extension":140,"icon":662,"meta":663,"minutes":143,"navigation":144,"order":664,"path":665,"seo":666,"shot":667,"stem":668,"__hash__":669},"tutorials\u002Ftutorials\u002Fclaiming-and-exports.md","Turn a year of driving into a claim",{"type":8,"value":507,"toc":654},[508,511,515,518,532,543,550,554,560,563,585,591,595,600,620,623,627,633,640,644,651],[11,509,510],{},"Milesheet keeps the claim up to date as you drive, so the January scramble becomes a five-minute export. This is what the numbers mean and what to send.",[15,512,514],{"id":513},"the-two-rates","The two rates",[11,516,517],{},"HMRC's approved mileage rates for cars and vans are:",[35,519,520,526],{},[38,521,522,525],{},[23,523,524],{},"45p"," a mile for the first 10,000 business miles in a tax year",[38,527,528,531],{},[23,529,530],{},"25p"," a mile after that",[11,533,534,535,538,539,542],{},"The threshold counts ",[23,536,537],{},"across all your vehicles",", not per car, and the tax year runs ",[23,540,541],{},"6 April to 5 April",". Milesheet applies this as it goes, so a journey's value depends on when in the year you drove it. The same 200-mile job is worth £90 in April and £50 the following March.",[11,544,545,546,549],{},"Carrying colleagues on the same business trip adds ",[23,547,548],{},"5p per passenger per mile",", which is the most commonly missed part of a claim. Add passengers on the trip detail screen.",[15,551,553],{"id":552},"check-before-you-file","Check before you file",[11,555,21,556,559],{},[23,557,558],{},"Insights"," and look at the tax-year card: business miles, the claim, and how close you are to the 10,000-mile line.",[11,561,562],{},"Two things worth checking before you export:",[564,565,566,572],"ol",{},[38,567,568,571],{},[23,569,570],{},"Nothing left unclassified."," The Classify tab tells you how many are waiting. An unsorted trip is in no total.",[38,573,574,577,578,231,580,582,583,201],{},[23,575,576],{},"Commuting is tagged."," If you have not tagged ",[23,579,230],{},[23,581,234],{}," in Locations, your daily office run is probably counted as business. See ",[104,584,107],{"href":106},[11,586,587,588,590],{},"Then check ",[23,589,479],{}," on the same screen. If it shows anything, some driving never made it into the log.",[15,592,594],{"id":593},"what-to-export","What to export",[11,596,597,599],{},[23,598,128],{}," gives you three things worth having:",[35,601,602,608,614],{},[38,603,604,607],{},[23,605,606],{},"Trip log CSV"," — every classified journey with dates, places, distance, rate band and claim value. This is the working document an accountant wants.",[38,609,610,613],{},[23,611,612],{},"Mileage claim PDF"," — the itemised, presentable version.",[38,615,616,619],{},[23,617,618],{},"Full backup (JSON)"," — not for your accountant, for you. It is the only way to move your history to a new phone.",[11,621,622],{},"Both the CSV and the PDF have a tax-year selector. Self-assessment for a year ending 5 April is filed by the following 31 January, so you will usually be exporting a year that has already finished — pick it rather than accepting the current one.",[15,624,626],{"id":625},"monthly-if-you-invoice","Monthly, if you invoice",[11,628,629,632],{},[23,630,631],{},"Insights → Statements"," breaks the same data down by month, itemised with claim values and any parking, tolls or charges you attached. If you recharge mileage to clients, this is the per-month document to send.",[11,634,635,636,639],{},"You can also share a ",[23,637,638],{},"single journey"," as a PDF from its detail screen, which is what you want when somebody queries one line rather than the whole invoice.",[15,641,643],{"id":642},"keeping-it-hands-off","Keeping it hands-off",[11,645,646,647,650],{},"Turn on ",[23,648,649],{},"auto-export"," and Milesheet writes always-current CSVs, plus a full backup, into iCloud Drive, a Files folder or your own NAS every time a trip finishes. Then there is nothing to remember in January at all.",[11,652,653],{},"Claim figures in Milesheet are estimates to help you keep a good record. They are not tax advice.",{"title":131,"searchDepth":132,"depth":132,"links":655},[656,657,658,659,660],{"id":513,"depth":132,"text":514},{"id":552,"depth":132,"text":553},{"id":593,"depth":132,"text":594},{"id":625,"depth":132,"text":626},{"id":642,"depth":132,"text":643},"How the 45p and 25p bands work, what to export, and when to do it.","i-lucide-badge-pound-sterling",{},40,"\u002Ftutorials\u002Fclaiming-and-exports",{"title":505,"description":661},"insights","tutorials\u002Fclaiming-and-exports","0ZZiSXBHmWZ7nbJkfX4FnvasuDclcK19kClPBzqnVBo",1787331053936]